JAMATIA ISLAMIC CENTRE – PRIVACY
POLICY
Jamatia Islamic Centre respects your privacy and is
committed to protecting your personal data. This privacy notice will tell you
how we look after your personal data and about your privacy rights and how the
law protects you.
- IMPORTANT
INFORMATION AND WHO WE ARE
Jamatia Islamic Centre (“we”, “us” or “our”) is the
controller and responsible for your personal data.
We have appointed a data protection officer (DPO)
who is responsible for overseeing questions in relation to this privacy notice.
If you have any questions about this privacy notice, including any requests to
exercise your legal rights, please contact our DPO at Info@jicmasjid.org.
- THE
DATA WE COLLECT ABOUT YOU
Personal data, or personal information, means any
information about an individual from which that person can be identified. It
does not include data where the identity has been removed (anonymous data). We
may collect, use, store and transfer different kinds of personal data about you
which we have grouped together follows:
- Identity
Data includes
first name, maiden name, last name, username or similar identifier,
marital status, title, date of birth and gender.
- Contact
Data includes
billing address, delivery address, email address and telephone numbers.
- Transaction
Data includes
details about payments to and from you and other details of services we
have provided you with.
- Marketing
and Communications Data includes your preferences in receiving
marketing from us and our third parties and your communication
preferences.
We do not collect any Special Categories of
Personal Data about you (this includes details about your race or ethnicity,
religious or philosophical beliefs, sexual orientation, political opinions,
trade union membership, information about your health). Nor do we collect any
information about criminal convictions and offences.
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, or
under the terms of a contract we have with you and you fail to provide that
data when requested, we may not be able to perform the contract we have with
you (for example, to provide you with services). In this case, we may have to
cancel a service you have with us but we will notify you if this is the case at
the time.
- HOW
IS YOUR PERSONAL DATA COLLECTED?
We use different methods to collect data about you
including, through direct interaction with you. You may give us your Identity,
Contact and Financial Data by filling in forms or by corresponding with us by
post, phone, email or otherwise. This includes personal data you provide when
you: request our services; subscribe to our publications; request marketing
information to be sent to you; donate to one of our causes, or give us some
feedback.
- HOW
WE USE YOUR PERSONAL DATA
We will only use your personal data when the law
allows us to. Most commonly, we will use your personal data where we need to
perform the contract we are about to enter into or have entered into with you,
where it is necessary for our legitimate interests (or those of a third party)
and your interests and fundamental rights do not override those interests and
where we need to comply with a legal or regulatory obligation.
Generally, we do not rely on consent as a legal
basis for processing your personal data other than in relation to sending third
party direct marketing communications to you via email or text message.
PURPOSES FOR WHICH WE WILL USE YOUR
PERSONAL DATA
We will process your personal data:
As necessary for our own legitimate interests:
- To
monitor emails, calls, other communications and activities;
- To
send you marketing communications;
- As
necessary to comply with a legal obligation:
- When
you exercise your rights under data protection law and make requests;
- For
compliance with legal and regulatory requirements and related disclosures;
- For
establishment and defence of legal rights;
- For
activities relating to the prevention, detection and investigation of a
crime;
- To
verify your identity, make fraud prevention and anti-money laundering
checks; and
- To
monitor emails, calls, other communications and activities relating to
your file.
- Based
on your consent:
- When
you request the disclosure of your personal data to other people or
organisations;
- When
we process any special categories of personal data at your request (e.g.,
racial or ethnic origin, data concerning health, religious or
philosophical beliefs); and
- To
send you marketing communications where we have your consent to do so.
Note that we may process your personal data for
more than one lawful ground depending on the specific purpose for which we are
using your data.
PROMOTIONAL OFFERS FROM US
We may use your Identity, Contact, Technical and
Usage Data to form a view on what we think you may want or need, or what may be
of interest to you. This is how we decide which services may be relevant to
you. You will receive marketing communications from us if you have so requested
or purchased services from us and you have not opted out of receiving
marketing.
OPTING OUT
You can ask us to stop sending you marketing
material at any time by emailing: info@jicmasjid.org.
Where you opt-out of receiving marketing material,
this will not apply to personal data provided to us as a result of any other
transaction such as the provision of services under a contract.
CHANGE OF PURPOSE
We will only use your personal data for the
purposes for which we collected it unless we reasonably consider that we need
to use it for another reason and that reason is compatible with the original
purpose. If we need to use your personal data for an unrelated purpose, we will
notify you and we will explain the legal basis which allows us to do so. Please
note that we may process your personal data without your knowledge or consent,
in compliance with the above rules, where this is required or permitted by law.
- DISCLOSURES
OF YOUR PERSONAL DATA
We may share your personal data with third parties
as set out below:
- Jamatia
Islamic Centre group (where we have a legitimate interest to do so);
- Sub-contractors
and other persons who help us to provide services to you;
- Government
bodies and agencies in the UK (e.g. tax authorities, the Information
Commissioner’s Office, HM Revenue & Customs, HM Land Registry);
- Courts,
to comply with legal requirements and for the administration of justice;
- Other
parties where necessary to protect the security and integrity of our
business operations; and
- Third
parties to whom we may choose to sell, transfer, or merge parts of our
business or our assets. Alternatively, we may seek to acquire other
businesses or merge with them. If a change happens to our business, then
the new owners may use your personal data in the same way as set out in
this privacy notice.
We require all third parties to respect the
security of your personal data and to treat it in accordance with the law. We
do not allow our third-party service providers to use your personal data for
their own purposes and only permit them to process your personal data for
specified purposes and in accordance with our instructions.
- DATA
SECURITY
We have put in place appropriate security measures
to prevent your personal data from being accidentally lost, used or accessed in
an unauthorised way, altered or disclosed. In addition, we limit access to your
personal data to those employees, agents, contractors and other third parties
who have a business need to know. They will only process your personal data on
our instructions and they are subject to a duty of confidentiality. We have
also put in place procedures to deal with any suspected personal data breach
and will notify you and any applicable regulator of a breach where we are
legally required to do so.
- DATA
RETENTION
HOW LONG WILL YOU USE MY PERSONAL
DATA FOR?
We will only retain your personal data for as long
as necessary to fulfil the purposes we collected it for, including for the
purposes of satisfying any legal, accounting, or reporting requirements. We
retain all information relating to your file (including Contact, Identity,
Financial and Transaction Data) for a period of six years from the date of
conclusion for regulatory purposes. In some circumstances, we may anonymise
your personal data (so that it can no longer be associated with you) for
research or statistical purposes in which case we may use this information
indefinitely without further notice to you.
- YOUR
LEGAL RIGHTS
You have the right to:
- Request
access to
your personal data and information about how it is processed;
- Request
correction of
the personal data that we hold about you if it is incomplete or
inaccurate;
- Request
erasure of
your personal data (the “right to be forgotten”);
- Object
to processing of your personal data;
- Request
restriction of processing of your personal data;
- Request
the transfer of your personal data to a third party; and
- Withdraw
consent at any time where we are relying on consent to process
your personal data.
You also have the right to make a complaint at any
time to the Information Commissioner’s Office (ICO), the UK supervisory
authority for data protection issues (www.ico.org.uk).
We would, however, appreciate the chance to deal with your concerns before you
approach the ICO so please contact us in the first instance.
NO FEE USUALLY REQUIRED
You will not have to pay a fee to access your
personal data (or to exercise any of the other rights). However, we may charge
a reasonable fee if your request is clearly unfounded, repetitive or excessive.
Alternatively, we may refuse to comply with your request in these
circumstances.
WHAT WE MAY NEED FROM YOU
We may need to request specific information from
you to help us confirm your identity. This is a security measure to ensure that
personal data is not disclosed to any person who has no right to receive it.
TIME LIMIT TO RESPOND
We try to respond
to all legitimate requests within one month. Occasionally it may take us longer
than a month if your request is particularly complex or you have made a number
of requests. In this case, we will notify you and keep you updated.
If you have any further questions regarding this policy please contact our Data Protection Officer: Info@jicmasjid.org.